ERASMUS + selection for student study mobility programmes takes place in each academic year, according to the Erasmus calendar drafted at its beginning. The selection files will be submitted at the European Programmes Office, hall B17.
Organizing and selection for the appointment of students that will receive an Erasmus+ scholarship is the responsibility of the Office for European Programmes of ULIM and the Selection Committee at an institutional level.
The Selection Committee at an institutional level will include the following members:
a. deans and / or heads of departments;
b. Erasmus coordinators from each faculty;
c. Erasmus institutional coordinator;
d. English and French teachers;
e. a student representative who received an Erasmus grant, but who is not one of the students participating in the selection.
The same student may receive grants for periods of mobility up to 12 months per cycle of studies, B.A. and M.A., regardless of the number and type of mobility activities. Previous experience under the Erasmus programme is taken into account when calculating the 12 months.
The ones who may participate in the selection are those who:
- are students enrolled at ULIM, citizens of other participating states in the Erasmus + or citizens of other states than those participating in the Erasmus +; students enrolled in all study forms can participate but those who are enrolled in full-time learning education will be have priority;
- are 1st year students (B.A.) – can only conduct traineeship mobility programmes, as, when it comes to study mobility programmes, students can participate only in selections for a mobility that is conducted in the academic year subsequent to that in which the selection occurs, one condition for conducting the study mobility being the completion of minimum 2 semesters of university studies;
- are 2nd year students(B.A.) and 1st year students(M.A.)
- are students in final years of B.A. or M.A. study programmes and may benefit from an Erasmus mobility in the same academic year in which selection takes place only if the duration of the mobility is prior to the graduation exam taken at ULIM.
- are students in final years of B.A. study programmes and wish to continue their education with M.A. studies at ULIM, being able to participate in the selection in their final year in order to conduct an Erasmus mobility in the first semester of M.A. studies; after being admitted to an M.A. study programme, the student must provide the Office for European Programmes a certificate attesting that he/she was accepted to one of the university’s M.A. study programmes; thus, the Erasmus mobility cannot begin before the start of the new academic year at ULIM.
The ones who may not participate in the selection are those who:
a. are first year students, B.A., if the selection takes place in the same academic year in which the Erasmus study mobility for which he applied is planned to be conducted;
In order to be eligible for an Erasmus study mobility, the student must:
a. have no unattended examinations until the last session, including it (must have passed all the exams after the last examination session);
b. have the average grade of minimum 7 for all academic years of study until the selection period (for M.A. students, the average grade for the B.A. study cycle / cycles already completed and the grade of the graduation examination will be also taken into account);
c. have a test in order to check the level of knowledge of the study language used for teaching in the university for which he/she applies (e.g. the minimum grade of 8/10 or higher, in the case of ratings) The test is organized by ULIM and represents a phase of the selection;
d. to pass the exam with at least 7 for the interview within the selection conducted at the faculty.
The ranking of all student candidates will be made as follows:
1. For students enrolled in B.A. programmes: the average of the results obtained until the last session, including it (accounting for 50% of the overall average) the grade from the language test * (30% of the overall average) and the grade obtained at the interview (20% of the overall average).
2. For students enrolled in M.A. programmes: the average of the results obtained until the last session, including M.A. studies + the average of B.A. study + the grade from the B.A. graduation exam (50% of the overall average) the grade from the language test * ( 30% of the overall average) and the grade obtained at the interview ( 20% of the overall average).
3. Other certificates and diplomas obtained by the student represent further selection criteria in case two candidates receive an identical overall average.
The overall average of the selection = the average of academic years (50%) + the grade from the language test (30%) + the grade from the interview (20%) * Candidates who have a certificate of proficiency with the score obtained by the student will receive a grade equivalent to the score, which will be taken into account when calculating the overall average of the selection. The grade equivalent to the score stated in the certificate of proficiency will be determined by an English or French teacher. In the case of certificates attesting knowledge of other languages, for example Italian language, the grade related to the score will also be decided by one of the two teachers.
Those students who are at the top of the hierarchy become beneficiaries of those student mobility programmes according to the allocated funds. Other students who meet the eligibility criteria become reserves, with the possibility of obtaining the grant, in the same order of hierarchy, in the case of renunciation / redistribution of funds or if the funds are supplemented. Those candidates who do not meet the selection criteria will be rejected.
In addition, the students on the reserve list may benefit from Erasmus mobility programmes without funding (zero grant), covering all their expenses for the period of study or traineeship abroad from their own funds. However, they benefit from all the other rights of an Erasmus student (exemption from tuition fees at the host university, recognition of study period spent abroad etc.).
In case an admitted student gives up the chance of conducting the Erasmus mobility, his/her place will be taken by a student from the reserve list, in descending order of the score obtained at the selection by candidates with the reserve status.
PREPARATION OF THE MOBILITY
After the selection of beneficiaries of study and traineeship mobility programmes, in view of their preparation, they will go through the following stages:
1. The Office for European Programmes will notify the host university / institution of the selection results and will request confirmation concerning the acceptance of the beneficiary (which may take the form of a letter of acceptance).
2. Preparation of documents (Learning Agreement for Study / Traineeship Programmes) necessary for the mobility, together with the faculty’s Erasmus coordinator and their approval by the Host University / institution. The learning agreement will detail the curriculum content and the duration of the programme that the beneficiary will have to conduct. It is recommended that it should be comparable to the curriculum of ULIMfor the mobility period. The subjects mentioned in the study agreement will ensure that the student can accumulate a number of ECTS according to the Erasmus +Procedure: 3 months – 20 ECTS, 1 semester – 30 ECTS, one academic year – 60 ECTS.
3. Signing the financial contract under which he/she will receive the grant allocated for the mobility. The beneficiary is required to support the bank transfer fees of the grant. The grant will be transferred in two tranches or in accordance with the provisions of the financial contract (it is recommended that the beneficiary should have a bank account at BCR in order to pay a lower transfer tax).
4. Organizing the travel (transportation, accommodation, health insurance etc.) is the responsibility of the beneficiary.
MOBILITY RECOGNITION
ULIM, through the Committee for Equivalence and Recognition of transferable credits and the study period, will, in integrum and automatically, recognize the Erasmus + study or traineeship periods and the number of transferable credits accumulated by the student during the mobility.
When returning from the mobility, the beneficiary must submit to the Office for European Programs the following documents attesting the conducting of the mobility:
1. The certificate of participation issued at the end of the mobility by the host university / institution which must show the exact period of mobility and must correspond to the period mentioned in the financial contract under the sanction of full grant return;
2. The records transcript for study mobility, signed and stamped;
3. The proof for carrying out specified tasks in the traineeship agreement (Transcript of Work) for traineeship mobility programmes, signed and stamped;
4. The transport ticket and receipt / payment order (boarding pass, bus ticket, train, etc.);
5. The final narrated report (print and electronic);
6. Testimonial.
The equivalence of Erasmus + study and traineeship periods, following the recognition of grades obtained in the subjects studied during the mobility, is made using the equivalence scale (Appendix to Order no. 3223/08.02.2012 concerning the approval of the methodology for recognition of study periods abroad) as an intermediate scale between the scale of Romania and that of the host country, directly related with the grades obtained by students. The number of credits related to each comparable discipline will be that from ULIM curriculum and not that which was obtained at the host university.
The subjects provided in the study agreement can be equated with subjects studied in the year in which the mobility is conducted as well as with subjects that are studied in the subsequent academic years.
The beneficiaries who have completed a study or traineeship mobility must attend events organized by ULIM Center for International Cooperation in order to disseminate information on the mobility experience and promote the received grant.
